US County Clerks Directory
Official Civic Directory Profile FIPS Code: 44007

Providence County Clerk & Recorder

Official government recording office for Providence County, Rhode Island. Serving a population of 660.615 with jurisdiction over real estate deeds, marriage licenses, vital records, and fictitious business names.

County Seat: Providence • Land Area: 409,482 sq mi • State: Rhode Island (RI)
Call: (401) 421-7740 Get Courthouse Directions Verified Official Portal ↗
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Location & Operations

Courthouse Office Address & Contact

Open Mon-Fri
Physical Courthouse Address

25 Dorrance St, Room 104, Providence, RI 02903

Seat of government for Providence County in Providence, RI.

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Direct Clerk Office Line

(401) 421-7740

Regular Hours: Monday - Friday: 8:00 AM - 4:30 PM

Closed on state and federal holidays.

FIPS ID: 44007 • Coordinates: 41.8698° N, -71.5786° W
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Filing Checklist

Before You Visit Providence County

  • ✓ Valid Government Photo ID (Driver's License or Passport)
  • ✓ Payment: Credit Card, Cashier's Check, or Exact Cash
  • ✓ Original signed documents with valid notary jurat/seal
  • ✓ Mandatory 3-inch top margin for county recorder barcode
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Land Records & Real Property

Providence County Deed Recording Fees & Requirements

Governed by R.I. Gen. Laws § 34-13-7 & § 44-25-1
First Page Base Fee
$49.00
Includes statutory county automation index surcharge
Each Additional Page
$1.00
Per additional standard 8.5" x 11" page
Transfer Tax / Doc Stamps
$2.30 per $500 ($4.60 per $1,000) Real Estate Conveyance Tax
Calculated at recording based on purchase consideration

Statutory Recording Margin Standards in Rhode Island:

Top Margin (Page 1): Must leave minimum 3 inches blank at top right for official recorder barcode and indexing stamp.
Other Margins: Minimum 1 inch on side, bottom, and subsequent pages to avoid non-conforming document penalties.
Grantee & Return Address: Must state grantee's legal address and a return mailing address clearly on the first page.
Legibility & Font: Black ink on white 8.5 x 11 paper; minimum 10-point font. Notary stamps must be crisp and dark.
Marriage Bureau

Marriage License in Providence County

License Fee $24.00
Waiting Period 0 Hours
  • ✓ Validity Window: Must solemnize within 90 days of issuance.
  • ✓ Personal Appearance: Both applicants must appear together in person at the Providence County courthouse.
  • ✓ Identification: Valid state photo driver's license, passport, or military ID. No blood test required.
State Policy: Obtained from the City or Town Clerk where either party resides.
Vital Statistics

Certified Vital Records

Birth Cert $22.00
Death Cert $22.00
Marriage Cert $22.00
  • • Authorized Requestors: Direct family relation (registrant, child, parent, spouse) or legal guardian only.
  • • Filing Agency: Processed through Rhode Island Department of Health Center for Vital Records and the local Providence County clerk counter.
Certified copies bear an official raised, embossed seal and are suitable for passports, probate, real estate, and legal identification.
Commercial & Business

DBA & Assumed Name Registration in Providence County

Filing Fee: $10.00
1. Filing Authority

In Providence County, sole proprietorships and general partnerships register assumed names through the Town/City Clerk.

2. Statutory Requirement

Required prior to opening a commercial checking account, issuing invoices under a brand name, or executing contracts in Rhode Island.

3. State Rules & Notice

Trade name filed with the local Town or City Clerk where business is located.

Official Business & DBA Filing Assistance

Starting a Business or Filing a DBA in Providence County?

Save time and avoid multiple trips to the Providence County Town/City Clerk. Form your official LLC, register your Trade / Assumed Name (DBA), get your federal Tax ID (EIN), and receive your registered agent documents fully online in Rhode Island.

Name Search Included
Articles of Organization
Rhode Island Compliant
Register LLC / DBA Online Official partner filing service • Expedited processing
State-Specific Statutory Legal Templates

Download Official Rhode Island Real Estate Deeds & Legal Forms

Ensure your property transfer is compliant with Rhode Island county recording statutes. Get attorney-drafted Quitclaim Deeds, Special Warranty Deeds, Powers of Attorney, and Promissory Notes formatted with correct margins and statutory acknowledgments.

✓ 3-inch top recording margin ready ✓ State notary jurat included ✓ Instant PDF & Word download
Get Rhode Island Legal Forms → Updated for 2026 legal compliance
Regional Civic Network

Nearby County Clerks in Rhode Island

Need to file or search public records in an adjacent jurisdiction? Explore neighboring Rhode Island recording offices:

Kent County Seat: East Greenwich
~13.4 mi →
Bristol County Seat: Bristol
~18.8 mi →
Newport County Seat: Newport
~29.7 mi →
Washington County Seat: South Kingstown
~32.8 mi →

Frequently Asked Questions: Providence County Clerk & Recorder

Where is the Providence County Clerk & Recorder office located?
The official Providence County office is located at 25 Dorrance St, Room 104, Providence, RI 02903. Operating hours are typically Monday - Friday: 8:00 AM - 4:30 PM. You can reach the office staff by telephone at (401) 421-7740.
How much does it cost to record a deed in Providence County?
Under Rhode Island statute (R.I. Gen. Laws § 34-13-7 & § 44-25-1), recording a real property deed or mortgage in Providence County costs $49.00 for the first page, plus $1.00 for each additional page. Transfer tax details: $2.30 per $500 ($4.60 per $1,000) Real Estate Conveyance Tax.
How do I obtain a marriage license in Providence County, RI?
Both applicants must appear in person before the Providence County Clerk with government-issued photo identification (such as a valid driver's license, passport, or state ID). The fee is approximately $24.00. Rhode Island requires a waiting period of 0 hours, and the license is valid for 90 days from the date of issuance.
How do I file a DBA (Doing Business As) or Assumed Name in Providence County?
In Providence County, registering a DBA or Assumed Business Name is handled through the Town/City Clerk with a standard statutory filing fee of $10.00. Trade name filed with the local Town or City Clerk where business is located.
How can I request a certified copy of a birth or death certificate in Providence County?
Certified vital records (birth certificates starting at $22.00 and death certificates starting at $22.00) can be requested through the Rhode Island Department of Health Center for Vital Records or directly at the Providence County courthouse vital statistics counter by qualified immediate family members.