US County Clerks Directory
Official Civic Directory Profile FIPS Code: 35011

De Baca County Clerk & Recorder

Official government recording office for De Baca County, New Mexico. Serving a population of 1657 with jurisdiction over real estate deeds, marriage licenses, vital records, and fictitious business names.

County Seat: Fort Sumner • Land Area: 2323,107 sq mi • State: New Mexico (NM)
Call: (505) 387-9441 Get Courthouse Directions Official .Gov Portal ↗
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Location & Operations

Courthouse Office Address & Contact

Open Mon-Fri
Physical Courthouse Address

De Baca County Courthouse / Recording Office, Fort Sumner, NM 88119

Seat of government for De Baca County in Fort Sumner, NM.

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Courthouse / Directory Line

(505) 387-9441

Regular Hours: Monday - Friday: 8:00 AM - 4:30 PM

Closed on state and federal holidays.

FIPS ID: 35011 • Coordinates: 34.3593° N, -104.3687° W
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Filing Checklist

Before You Visit De Baca County

  • ✓ Valid Government Photo ID (Driver's License or Passport)
  • ✓ Payment: Credit Card, Cashier's Check, or Exact Cash
  • ✓ Original signed documents with valid notary jurat/seal
  • ✓ Mandatory 3-inch top margin for county recorder barcode
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Land Records & Real Property

De Baca County Deed Recording Fees & Requirements

Governed by NMSA 1978, § 14-8-15 (Flat document fee)
First Page Base Fee
$25.00
Includes statutory county automation index surcharge
Each Additional Page
$0.00
Per additional standard 8.5" x 11" page
Transfer Tax / Doc Stamps
None (New Mexico has no real estate transfer tax)
Calculated at recording based on purchase consideration

Statutory Recording Margin Standards in New Mexico:

Top Margin (Page 1): Must leave minimum 3 inches blank at top right for official recorder barcode and indexing stamp.
Other Margins: Minimum 1 inch on side, bottom, and subsequent pages to avoid non-conforming document penalties.
Grantee & Return Address: Must state grantee's legal address and a return mailing address clearly on the first page.
Legibility & Font: Black ink on white 8.5 x 11 paper; minimum 10-point font. Notary stamps must be crisp and dark.
Marriage Bureau

Marriage License in De Baca County

License Fee $25.00
Waiting Period 0 Hours
  • ✓ Validity Window: Must solemnize within 365 days of issuance.
  • ✓ Personal Appearance: Both applicants must appear together in person at the De Baca County courthouse.
  • ✓ Identification: Valid state photo driver's license, passport, or military ID. No blood test required.
State Policy: Issued by County Clerk. No waiting period.
Vital Statistics

Certified Vital Records

Birth Cert $10.00
Death Cert $5.00
Marriage Cert $10.00
  • • Authorized Requestors: Direct family relation (registrant, child, parent, spouse) or legal guardian only.
  • • Filing Agency: Processed through New Mexico Department of Health Bureau of Vital Records and Health Statistics and the local De Baca County clerk counter.
Certified copies bear an official raised, embossed seal and are suitable for passports, probate, real estate, and legal identification.
Commercial & Business

DBA & Assumed Name Registration in De Baca County

Filing Fee: $25.00
1. Filing Authority

In De Baca County, sole proprietorships and general partnerships register assumed names through the New Mexico Secretary of State.

2. Statutory Requirement

Required prior to opening a commercial checking account, issuing invoices under a brand name, or executing contracts in New Mexico.

3. State Rules & Notice

Business registration handled directly via New Mexico Secretary of State.

Official Business & DBA Filing Assistance

Starting a Business or Filing a DBA in De Baca County?

Save time and avoid multiple trips to the De Baca County New Mexico Secretary of State. Form your official LLC, register your Trade / Assumed Name (DBA), get your federal Tax ID (EIN), and receive your registered agent documents fully online in New Mexico.

Name Search Included
Articles of Organization
New Mexico Compliant
Register LLC / DBA Online Official partner filing service • Expedited processing
State-Specific Statutory Legal Templates

Download Official New Mexico Real Estate Deeds & Legal Forms

Ensure your property transfer is compliant with New Mexico county recording statutes. Get attorney-drafted Quitclaim Deeds, Special Warranty Deeds, Powers of Attorney, and Promissory Notes formatted with correct margins and statutory acknowledgments.

✓ 3-inch top recording margin ready ✓ State notary jurat included ✓ Instant PDF & Word download
Get New Mexico Legal Forms → Updated for 2026 legal compliance
Regional Civic Network

Nearby County Clerks in New Mexico

Need to file or search public records in an adjacent jurisdiction? Explore neighboring New Mexico recording offices:

Guadalupe County Seat: Santa Rosa
~42.5 mi →
Roosevelt County Seat: Portales
~55.7 mi →
Curry County Seat: Clovis
~60.1 mi →
Chaves County Seat: Roswell
~69.2 mi →
Quay County Seat: Tucumcari
~69.6 mi →

Frequently Asked Questions: De Baca County Clerk & Recorder

Where is the De Baca County Clerk & Recorder office located?
The official De Baca County office is located at De Baca County Courthouse / Recording Office, Fort Sumner, NM 88119. Operating hours are typically Monday - Friday: 8:00 AM - 4:30 PM. You can reach the office staff by telephone at (505) 387-9441.
How much does it cost to record a deed in De Baca County?
Under New Mexico statute (NMSA 1978, § 14-8-15 (Flat document fee)), recording a real property deed or mortgage in De Baca County costs $25.00 for the first page, plus $0.00 for each additional page. Transfer tax details: None (New Mexico has no real estate transfer tax).
How do I obtain a marriage license in De Baca County, NM?
Both applicants must appear in person before the De Baca County Clerk with government-issued photo identification (such as a valid driver's license, passport, or state ID). The fee is approximately $25.00. New Mexico requires a waiting period of 0 hours, and the license is valid for 365 days from the date of issuance.
How do I file a DBA (Doing Business As) or Assumed Name in De Baca County?
In De Baca County, registering a DBA or Assumed Business Name is handled through the New Mexico Secretary of State with a standard statutory filing fee of $25.00. Business registration handled directly via New Mexico Secretary of State.
How can I request a certified copy of a birth or death certificate in De Baca County?
Certified vital records (birth certificates starting at $10.00 and death certificates starting at $5.00) can be requested through the New Mexico Department of Health Bureau of Vital Records and Health Statistics or directly at the De Baca County courthouse vital statistics counter by qualified immediate family members.