US County Clerks Directory
Official Civic Directory Profile FIPS Code: 25015

Hampshire County Clerk & Recorder

Official government recording office for Hampshire County, Massachusetts. Serving a population of 162.502 with jurisdiction over real estate deeds, marriage licenses, vital records, and fictitious business names.

County Seat: Northampton • Land Area: 527,236 sq mi • State: Massachusetts (MA)
Call: (617) 555-2165 Get Courthouse Directions Official .Gov Portal ↗
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Location & Operations

Courthouse Office Address & Contact

Open Mon-Fri
Physical Courthouse Address

Hampshire County Courthouse / Recording Office, Northampton, MA 01002

Seat of government for Hampshire County in Northampton, MA.

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Courthouse / Directory Line

(617) 555-2165

Regular Hours: Monday - Friday: 8:00 AM - 4:30 PM

Closed on state and federal holidays.

FIPS ID: 25015 • Coordinates: 42.3395° N, -72.6637° W
Visit Official .Gov Portal ↗
Filing Checklist

Before You Visit Hampshire County

  • ✓ Valid Government Photo ID (Driver's License or Passport)
  • ✓ Payment: Credit Card, Cashier's Check, or Exact Cash
  • ✓ Original signed documents with valid notary jurat/seal
  • ✓ Mandatory 3-inch top margin for county recorder barcode
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Land Records & Real Property

Hampshire County Deed Recording Fees & Requirements

Governed by M.G.L. c. 262 § 38
First Page Base Fee
$155.00
Includes statutory county automation index surcharge
Each Additional Page
$0.00
Per additional standard 8.5" x 11" page
Transfer Tax / Doc Stamps
$4.56 per $1,000 of consideration (Deeds Excise Tax)
Calculated at recording based on purchase consideration

Statutory Recording Margin Standards in Massachusetts:

Top Margin (Page 1): Must leave minimum 3 inches blank at top right for official recorder barcode and indexing stamp.
Other Margins: Minimum 1 inch on side, bottom, and subsequent pages to avoid non-conforming document penalties.
Grantee & Return Address: Must state grantee's legal address and a return mailing address clearly on the first page.
Legibility & Font: Black ink on white 8.5 x 11 paper; minimum 10-point font. Notary stamps must be crisp and dark.
Marriage Bureau

Marriage License in Hampshire County

License Fee $25 - $50
Waiting Period 72 Hours
  • ✓ Validity Window: Must solemnize within 60 days of issuance.
  • ✓ Personal Appearance: Both applicants must appear together in person at the Hampshire County courthouse.
  • ✓ Identification: Valid state photo driver's license, passport, or military ID. No blood test required.
State Policy: Notice of Intention filed with any municipal City/Town Clerk; 3-day waiting period.
Vital Statistics

Certified Vital Records

Birth Cert $20.00
Death Cert $20.00
Marriage Cert $20.00
  • • Authorized Requestors: Direct family relation (registrant, child, parent, spouse) or legal guardian only.
  • • Filing Agency: Processed through Massachusetts Registry of Vital Records and Statistics (RVRS) and the local Hampshire County clerk counter.
Certified copies bear an official raised, embossed seal and are suitable for passports, probate, real estate, and legal identification.
Commercial & Business

DBA & Assumed Name Registration in Hampshire County

Filing Fee: $50.00
1. Filing Authority

In Hampshire County, sole proprietorships and general partnerships register assumed names through the Town/City Clerk.

2. Statutory Requirement

Required prior to opening a commercial checking account, issuing invoices under a brand name, or executing contracts in Massachusetts.

3. State Rules & Notice

Business certificate filed with the City or Town Clerk where business is located.

Official Business & DBA Filing Assistance

Starting a Business or Filing a DBA in Hampshire County?

Save time and avoid multiple trips to the Hampshire County Town/City Clerk. Form your official LLC, register your Trade / Assumed Name (DBA), get your federal Tax ID (EIN), and receive your registered agent documents fully online in Massachusetts.

Name Search Included
Articles of Organization
Massachusetts Compliant
Register LLC / DBA Online Official partner filing service • Expedited processing
State-Specific Statutory Legal Templates

Download Official Massachusetts Real Estate Deeds & Legal Forms

Ensure your property transfer is compliant with Massachusetts county recording statutes. Get attorney-drafted Quitclaim Deeds, Special Warranty Deeds, Powers of Attorney, and Promissory Notes formatted with correct margins and statutory acknowledgments.

✓ 3-inch top recording margin ready ✓ State notary jurat included ✓ Instant PDF & Word download
Get Massachusetts Legal Forms → Updated for 2026 legal compliance
Regional Civic Network

Nearby County Clerks in Massachusetts

Need to file or search public records in an adjacent jurisdiction? Explore neighboring Massachusetts recording offices:

Hampden County Seat: Springfield
~14.1 mi →
Franklin County Seat: Greenfield
~17.3 mi →
Berkshire County Seat: Pittsfield
~28.4 mi →
Worcester County Seat: Worcester
~37 mi →
Middlesex County Seat: Lowell
~65.5 mi →

Frequently Asked Questions: Hampshire County Clerk & Recorder

Where is the Hampshire County Clerk & Recorder office located?
The official Hampshire County office is located at Hampshire County Courthouse / Recording Office, Northampton, MA 01002. Operating hours are typically Monday - Friday: 8:00 AM - 4:30 PM. You can reach the office staff by telephone at (617) 555-2165.
How much does it cost to record a deed in Hampshire County?
Under Massachusetts statute (M.G.L. c. 262 § 38), recording a real property deed or mortgage in Hampshire County costs $155.00 for the first page, plus $0.00 for each additional page. Transfer tax details: $4.56 per $1,000 of consideration (Deeds Excise Tax).
How do I obtain a marriage license in Hampshire County, MA?
Both applicants must appear in person before the Hampshire County Clerk with government-issued photo identification (such as a valid driver's license, passport, or state ID). The fee is approximately $25 - $50. Massachusetts requires a waiting period of 72 hours, and the license is valid for 60 days from the date of issuance.
How do I file a DBA (Doing Business As) or Assumed Name in Hampshire County?
In Hampshire County, registering a DBA or Assumed Business Name is handled through the Town/City Clerk with a standard statutory filing fee of $50.00. Business certificate filed with the City or Town Clerk where business is located.
How can I request a certified copy of a birth or death certificate in Hampshire County?
Certified vital records (birth certificates starting at $20.00 and death certificates starting at $20.00) can be requested through the Massachusetts Registry of Vital Records and Statistics (RVRS) or directly at the Hampshire County courthouse vital statistics counter by qualified immediate family members.