US County Clerks Directory
Official Civic Directory Profile FIPS Code: 18075

Jay County Clerk & Recorder

Official government recording office for Jay County, Indiana. Serving a population of 20.032 with jurisdiction over real estate deeds, marriage licenses, vital records, and fictitious business names.

County Seat: Portland • Land Area: 383,905 sq mi • State: Indiana (IN)
Call: (317) 875-9525 Get Courthouse Directions State of Indiana Official County Directory ↗
Advertisement & Sponsored Services
Need Certified Public Records Fast?
Search official deeds, real estate titles, tax liens, and civil filings without courthouse lines.
Check Records Online →
Location & Operations

Courthouse Office Address & Contact

Open Mon-Fri
Physical Courthouse Address

Jay County Courthouse / Recording Office, Portland, IN 47371

Seat of government for Jay County in Portland, IN.

Open in Google Maps
Courthouse / Directory Line

(317) 875-9525

Regular Hours: Monday - Friday: 8:00 AM - 4:30 PM

Closed on state and federal holidays.

FIPS ID: 18075 • Coordinates: 40.4350° N, -85.0023° W
Visit State of Indiana Official County Directory ↗
Filing Checklist

Before You Visit Jay County

  • ✓ Valid Government Photo ID (Driver's License or Passport)
  • ✓ Payment: Credit Card, Cashier's Check, or Exact Cash
  • ✓ Original signed documents with valid notary jurat/seal
  • ✓ Mandatory 3-inch top margin for county recorder barcode
Check Records Online Instead →
Land Records & Real Property

Jay County Deed Recording Fees & Requirements

Governed by Ind. Code § 36-2-7-10
First Page Base Fee
$25.00
Includes statutory county automation index surcharge
Each Additional Page
$5.00
Per additional standard 8.5" x 11" page
Transfer Tax / Doc Stamps
None (No transfer tax; $20 sales disclosure filing fee)
Calculated at recording based on purchase consideration

Statutory Recording Margin Standards in Indiana:

Top Margin (Page 1): Must leave minimum 3 inches blank at top right for official recorder barcode and indexing stamp.
Other Margins: Minimum 1 inch on side, bottom, and subsequent pages to avoid non-conforming document penalties.
Grantee & Return Address: Must state grantee's legal address and a return mailing address clearly on the first page.
Legibility & Font: Black ink on white 8.5 x 11 paper; minimum 10-point font. Notary stamps must be crisp and dark.
Marriage Bureau

Marriage License in Jay County

License Fee $25.00 (Residents) / $65.00 (Non-residents)
Waiting Period 0 Hours
  • ✓ Validity Window: Must solemnize within 60 days of issuance.
  • ✓ Personal Appearance: Both applicants must appear together in person at the Jay County courthouse.
  • ✓ Identification: Valid state photo driver's license, passport, or military ID. No blood test required.
State Policy: Applied for through Clerk of Circuit Court. Immediate issuance.
Vital Statistics

Certified Vital Records

Birth Cert $15.00
Death Cert $15.00
Marriage Cert $10.00
  • • Authorized Requestors: Direct family relation (registrant, child, parent, spouse) or legal guardian only.
  • • Filing Agency: Processed through Indiana Department of Health Vital Records & Local County Health Dept and the local Jay County clerk counter.
Certified copies bear an official raised, embossed seal and are suitable for passports, probate, real estate, and legal identification.
Commercial & Business

DBA & Assumed Name Registration in Jay County

Filing Fee: $21.00
1. Filing Authority

In Jay County, sole proprietorships and general partnerships register assumed names through the County Recorder.

2. Statutory Requirement

Required prior to opening a commercial checking account, issuing invoices under a brand name, or executing contracts in Indiana.

3. State Rules & Notice

Assumed business names for unincorporated sole proprietorships filed with County Recorder.

Official Business & DBA Filing Assistance

Starting a Business or Filing a DBA in Jay County?

Save time and avoid multiple trips to the Jay County County Recorder. Form your official LLC, register your Trade / Assumed Name (DBA), get your federal Tax ID (EIN), and receive your registered agent documents fully online in Indiana.

Name Search Included
Articles of Organization
Indiana Compliant
Register LLC / DBA Online Official partner filing service • Expedited processing
State-Specific Statutory Legal Templates

Download Official Indiana Real Estate Deeds & Legal Forms

Ensure your property transfer is compliant with Indiana county recording statutes. Get attorney-drafted Quitclaim Deeds, Special Warranty Deeds, Powers of Attorney, and Promissory Notes formatted with correct margins and statutory acknowledgments.

✓ 3-inch top recording margin ready ✓ State notary jurat included ✓ Instant PDF & Word download
Get Indiana Legal Forms → Updated for 2026 legal compliance
Regional Civic Network

Nearby County Clerks in Indiana

Need to file or search public records in an adjacent jurisdiction? Explore neighboring Indiana recording offices:

Blackford County Seat: Hartford
~17.1 mi →
Randolph County Seat: Winchester
~18.7 mi →
Adams County Seat: Decatur
~21.8 mi →
Wells County Seat: Bluffton
~23.5 mi →
Delaware County Seat: Muncie
~25.3 mi →

Frequently Asked Questions: Jay County Clerk & Recorder

Where is the Jay County Clerk & Recorder office located?
The official Jay County office is located at Jay County Courthouse / Recording Office, Portland, IN 47371. Operating hours are typically Monday - Friday: 8:00 AM - 4:30 PM. You can reach the office staff by telephone at (317) 875-9525.
How much does it cost to record a deed in Jay County?
Under Indiana statute (Ind. Code § 36-2-7-10), recording a real property deed or mortgage in Jay County costs $25.00 for the first page, plus $5.00 for each additional page. Transfer tax details: None (No transfer tax; $20 sales disclosure filing fee).
How do I obtain a marriage license in Jay County, IN?
Both applicants must appear in person before the Jay County Clerk with government-issued photo identification (such as a valid driver's license, passport, or state ID). The fee is approximately $25.00 (Residents) / $65.00 (Non-residents). Indiana requires a waiting period of 0 hours, and the license is valid for 60 days from the date of issuance.
How do I file a DBA (Doing Business As) or Assumed Name in Jay County?
In Jay County, registering a DBA or Assumed Business Name is handled through the County Recorder with a standard statutory filing fee of $21.00. Assumed business names for unincorporated sole proprietorships filed with County Recorder.
How can I request a certified copy of a birth or death certificate in Jay County?
Certified vital records (birth certificates starting at $15.00 and death certificates starting at $15.00) can be requested through the Indiana Department of Health Vital Records & Local County Health Dept or directly at the Jay County courthouse vital statistics counter by qualified immediate family members.