Official Civic Directory Profile FIPS Code: 17135

Montgomery County Clerk & Recorder

Official government recording office for Montgomery County, Illinois. Serving a population of 27.663 with jurisdiction over real estate deeds, marriage licenses, vital records, and fictitious business names.

County Seat: Hillsboro • Land Area: 703,766 sq mi • State: Illinois (IL)

Call: (217) 295-7085 Get Courthouse Directions Official .Gov Portal ↗

Location & Operations

Courthouse Office Address & Contact

Open Mon-Fri

Physical Courthouse Address

Montgomery County Courthouse / Recording Office, Hillsboro, IL 62049

Seat of government for Montgomery County in Hillsboro, IL.

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Courthouse / Directory Line

(217) 295-7085

Regular Hours: Monday - Friday: 8:00 AM - 4:30 PM

Closed on state and federal holidays.

FIPS ID: 17135 • Coordinates: 39.2281° N, -89.4781° W

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Filing Checklist

Before You Visit Montgomery County

✓ Valid Government Photo ID (Driver's License or Passport)
✓ Payment: Credit Card, Cashier's Check, or Exact Cash
✓ Original signed documents with valid notary jurat/seal
✓ Mandatory 3-inch top margin for county recorder barcode

Check Records Online Instead →

Land Records & Real Property

Montgomery County Deed Recording Fees & Requirements

Governed by 55 ILCS 5/3-5018

First Page Base Fee

$60.00

Includes statutory county automation index surcharge

Each Additional Page

$2.00

Per additional standard 8.5" x 11" page

Transfer Tax / Doc Stamps

$1.00 per $1,000 state tax + $0.50 per $1,000 county tax (plus municipal stamps where applicable)

Calculated at recording based on purchase consideration

Statutory Recording Margin Standards in Illinois:

Top Margin (Page 1): Must leave minimum 3 inches blank at top right for official recorder barcode and indexing stamp.

Other Margins: Minimum 1 inch on side, bottom, and subsequent pages to avoid non-conforming document penalties.

Grantee & Return Address: Must state grantee's legal address and a return mailing address clearly on the first page.

Legibility & Font: Black ink on white 8.5 x 11 paper; minimum 10-point font. Notary stamps must be crisp and dark.

Instant Public Records & Title Verification

Need Official Property Deeds or Title Records in Montgomery County?

Search land records, deed history, mortgage transfers, tax liens, judgments, and parcel ownership across Montgomery County, Illinois. Instantly access official document copies online without visiting the courthouse records vault.

Warranty & Quitclaim Deeds
Mortgage & Lien Records
Assessor Parcel History

Search Montgomery County Records Online Encrypted search • Public records database

Marriage Bureau

Marriage License in Montgomery County

License Fee $35 - $60

Waiting Period 24 Hours

✓ Validity Window: Must solemnize within 60 days of issuance.
✓ Personal Appearance: Both applicants must appear together in person at the Montgomery County courthouse.
✓ Identification: Valid state photo driver's license, passport, or military ID. No blood test required.

State Policy: Mandatory 1-day waiting period. License valid only in the county where issued.

Vital Statistics

Certified Vital Records

Birth Cert $15.00

Death Cert $19.00

Marriage Cert $15.00

• Authorized Requestors: Direct family relation (registrant, child, parent, spouse) or legal guardian only.
• Filing Agency: Processed through Illinois Department of Public Health (IDPH) & County Clerk Vital Records and the local Montgomery County clerk counter.

Certified copies bear an official raised, embossed seal and are suitable for passports, probate, real estate, and legal identification.

Commercial & Business

DBA & Assumed Name Registration in Montgomery County

Filing Fee: $15.00

1. Filing Authority

In Montgomery County, sole proprietorships and general partnerships register assumed names through the County Clerk.

2. Statutory Requirement

Required prior to opening a commercial checking account, issuing invoices under a brand name, or executing contracts in Illinois.

3. State Rules & Notice

Assumed Business Name Certificate filed with County Clerk and published in local newspaper for 3 consecutive weeks.

Official Business & DBA Filing Assistance

Starting a Business or Filing a DBA in Montgomery County?

Save time and avoid multiple trips to the Montgomery County County Clerk. Form your official LLC, register your Trade / Assumed Name (DBA), get your federal Tax ID (EIN), and receive your registered agent documents fully online in Illinois.

Name Search Included

Articles of Organization

Illinois Compliant

State-Specific Statutory Legal Templates

Download Official Illinois Real Estate Deeds & Legal Forms

Ensure your property transfer is compliant with Illinois county recording statutes. Get attorney-drafted Quitclaim Deeds, Special Warranty Deeds, Powers of Attorney, and Promissory Notes formatted with correct margins and statutory acknowledgments.

✓ 3-inch top recording margin ready ✓ State notary jurat included ✓ Instant PDF & Word download

Get Illinois Legal Forms → Updated for 2026 legal compliance

Regional Civic Network

Nearby County Clerks in Illinois

Need to file or search public records in an adjacent jurisdiction? Explore neighboring Illinois recording offices:

Bond County Seat: Greenville

~23.7 mi →

Macoupin County Seat: Carlinville

~24.1 mi →

Christian County Seat: Taylorville

~24.4 mi →

Fayette County Seat: Vandalia

~29.2 mi →

Madison County Seat: Edwardsville

~35.8 mi →

Frequently Asked Questions: Montgomery County Clerk & Recorder

Where is the Montgomery County Clerk & Recorder office located?

The official Montgomery County office is located at Montgomery County Courthouse / Recording Office, Hillsboro, IL 62049. Operating hours are typically Monday - Friday: 8:00 AM - 4:30 PM. You can reach the office staff by telephone at (217) 295-7085.

How much does it cost to record a deed in Montgomery County?

Under Illinois statute (55 ILCS 5/3-5018), recording a real property deed or mortgage in Montgomery County costs $60.00 for the first page, plus $2.00 for each additional page. Transfer tax details: $1.00 per $1,000 state tax + $0.50 per $1,000 county tax (plus municipal stamps where applicable).

How do I obtain a marriage license in Montgomery County, IL?

Both applicants must appear in person before the Montgomery County Clerk with government-issued photo identification (such as a valid driver's license, passport, or state ID). The fee is approximately $35 - $60. Illinois requires a waiting period of 24 hours, and the license is valid for 60 days from the date of issuance.

How do I file a DBA (Doing Business As) or Assumed Name in Montgomery County?

In Montgomery County, registering a DBA or Assumed Business Name is handled through the County Clerk with a standard statutory filing fee of $15.00. Assumed Business Name Certificate filed with County Clerk and published in local newspaper for 3 consecutive weeks.

How can I request a certified copy of a birth or death certificate in Montgomery County?

Certified vital records (birth certificates starting at $15.00 and death certificates starting at $19.00) can be requested through the Illinois Department of Public Health (IDPH) & County Clerk Vital Records or directly at the Montgomery County courthouse vital statistics counter by qualified immediate family members.